Tater Tots Festival ~ Exhibitor Vendor Information

CLICK HERE TO PRINT A COPY OF THESE RULES

Food Truck/Exhibitor Booth Requirements:
• NO ALCOHOL MAY BE SOLD!
• YOU MUST BE OPEN FOR BUSINESS DURING THE “FESTIVAL OPEN” TIMES!
• YOU MUST PROVIDE YOUR OWN POWER/FUEL! BRING YOUR OWN WHISPER QUIET GENERATOR AND ENOUGH FUEL FOR THE FULL EVENT!
• No other vehicles (trucks/trailers that are not part of your food truck/vendor booth) are allowed to be parked inside the park grounds. This includes behind/near your food truck/vendor booth or behind the vending areas.
• Vendors offering Tater Tots/Dishes will have priority consideration and placement.
• ALL vehicles (unless a food truck/exhibit) will need be parked outside of the park during the festival to allow for fire lanes.

Vendor Setup Times:

Food Trucks/Exhibitors are placed in order of arrival. We cannot guarantee your location. We cannot hold/leave space between vendors in order to accommodate all participants
• EXHIBITOR SETUP TIME: Friday September 19 – 11:00 a.m. – 12:30 p.m.
• Festival Vendors Open Friday September 19 – 2:00 p.m. – 10:00 p.m.
• Festival Vendors Open Saturday September 20 – 11:00 a.m. – 10:00 p.m.
• There will be overnight security Thursday and Friday night.
• TEAR DOWN TIME: Saturday after 10:00 p.m.

Summary Vendor Agreement:

Vendor Agreement:
By Paying Vendor Fees the Vendor Agrees to all the requirements listed on the vendor application, vendor instructions, and festival website, including the following terms and conditions:
1. Vendor registration fees are non-refundable after 8/30. Space fees are refundable if notice is given by 8/30.
2. Vendors are required to attend both days during “ALL OPEN” hours of the festival. Friday 2:00 p.m. to 10:00 p.m. and Saturday 11:00 a.m. to 10:00 p.m.
3. Vendor recognizes that they WILL NOT be given an exclusive right to sell, take orders, or demonstrate any service or product (someone else may sell the same product / merchandise).
4. Vendor agrees to comply with rules and regulations of the City, County, State, and Local officials.
5. Vendor agrees to obtain any-and-all necessary permits necessary for their business. IF food is served, sold, or given away, permits may be required. If a permit is required, a copy of the permit must be present at the event. The health department will inspect before/during the event. There is usually a health inspection prior to opening. Please contact the following authorities as necessary:
i. Oregon Department of Agriculture, 503-986-4550, temporary food vendor;
ii. Malheur County Health, 541-473-5183, food handlers permit, and
iii. City of Ontario 541-881-3201, sidewalk food vendor.
6. Vendor shall cause no damage to the premises and leave the festival grounds in the same condition they were at the time of arrival.
7. Vendor will forfeit all application fees, vendor fees, and space rights if Vendor is not set up and operational by 1:30pm Friday. No partial refunds will be given for any reason.
8. No power, water, sewer, or other utility connections will be. Vendor must supply all necessary resources needed to operate and as indicated by any permits.
9. It is further understood and agreed that Vendor, and its event staff, agrees to hold the City of Ontario, Malheur County, Revitalize Ontario, its officers, and agents (the “Parties”) harmless of all claims or damages, suits at law, and criminal and civil complaints which may be instituted as a result of Vendor’s activities. The Parties will not be responsible for the safety of the Vendor’s property against theft, fire, robbery, accident, or any other destructive cause, or from injury that may arise to the public in the Vendor space, or due to the Vendors’ or its representatives’ activities.

You can sign up anytime starting in November up until August prior to the festival.  No on-site registrations are allowed. Your vendor application must be completed, paid for, and accepted before September 1st!

If you plan on preparing food on-site from a booth, trailer, or food truck you need to sign up as Tater Tot Festival Food Vendor. Pre-packaged and pre-made snacks, goodies, and other edible items that do not require preparation on-site are considered Exhibitor Vendors. All vendors serving food may be required to obtain the proper food handling and serving permits. Please reach out to [email protected] if you have questions!

Vendors Must Be Open:

• Friday September 19 – 2:00 p.m. until 10:00 p.m.
• Saturday September 20 – 11:00 a.m. – 10:00 p.m.

No! While alcohol will be allowed at the festival, only Revitalize Ontario! is allowed to serve alcohol.

No power, water, sewer, or other utility connections will be provided. Vendor must supply all necessary resources needed to operate and as indicated by any permits. If you need power for your space, you must provide your own power. Plan ahead and bring enough fuel for the full day/event! If you are in the exhibitor area any generators must be whisper quiet generator 65 dB or less.

NO! All unallocated space is provided for fire/emergency services. Unless you have a food truck, no other vehicles are allowed to be parked with or behind your food truck or exhibitor booth. All vehicles will need to be parked outside the festival grounds.

Vendor registration fees are non-refundable unless a cancelation notice is given by 8/30. Once canceled you will not be able to re-register. To cancel please email [email protected].

No. Vendors are required to attend both days during and be open during the operational hours of the festival.

While we try to limit duplication, it is possible. Vendors will not be given an exclusive right to sell, take orders or demonstrate any service or product (someone else may sell the same product/merchandise).

Potentially! Vendors must comply with rules and regulations of City, County, State, and Local officials. Currently Ontario, Oregon does not require exhibitor vendors to obtain any special permits.

IF food is served, sold, or given away, permits may be required. If a permit is required, a copy of the permit must be
present at the event. The Malheur County Health Department will inspect before/during the event. There is usually a
health inspection prior to opening and they have final say if you can operate.

• Please contact the following authorities to inquire:
  Oregon Department of Agriculture, 503-986-4550, temporary food vendor;
  Malheur County Health, 541-473-5183, food handlers permit, and
  City of Ontario 541-881-3201, sidewalk food vendor.